Check-In & Badge Printing
Thousands checked in, zero queues. QR scanning, instant badge printing, and real-time attendance tracking - built for the pressure of event day.
Every attendee in, their way
Attendees check in by QR code, name search, or face match, all running on the same kiosk or staffed desk. No separate hardware, no switching systems.
- Sub-second QR code recognition
- Name search with auto-complete for forgotten codes
- Face match for hands-free, contactless check-in
- Walk-in registration with instant badge output
Instant print, zero waste
Every badge prints at check-in in 3.2 seconds. No pre-printing, no waste, no packs to ship or bin.
- Drag-and-drop designer: name, company, role, QR codes, session tracks
- Custom design per attendee type: VIP, speaker, staff
- Zero no-show waste: only attendees who arrive get a badge
Kiosks and staffed desk modes
Self-service kiosks handle high-volume arrivals while staffed desks manage VIPs and walk-ins, both running from the same real-time data.
- Self-service kiosks for fast, independent check-in
- Staffed desks for VIP handling and on-site support
- Offline mode with 4G/5G redundancy for any venue
Works with your hardware or ours
Canapii runs on tablets, laptops, and dedicated kiosk units, pairing with standard badge and label printers. Bring your own hardware or use ours.
- Compatible with standard badge and label printers
- Runs on tablets, laptops, and dedicated kiosk units
- Offline mode with automatic sync on reconnection
Touchscreen ready
Intuitive self-service interface. No training needed.
Multi-mode check-in
QR scan, name search, or face match.
Instant badges
Full-colour badges print on check-in in seconds.
Remote control
Monitor and configure every kiosk from one dashboard.
Live visibility across your entire event
Track every arrival in real time from a single dashboard covering every check-in station.
Live attendee count
Exact venue numbers updated in real time as attendees check in and out.
Session tracking
Attendance per session, room capacity, and session popularity, live.
Smart alerts
Notified instantly when capacity limits approach or VIP attendees arrive.
Post-event reports
Exportable reports on peak times, no-show rates, and total attendance.
Frequently asked questions
What is on-demand badge printing for events?
On-demand badge printing means each attendee's badge is printed the moment they check in, rather than being pre-printed before the event. Canapii prints a fully branded badge in an average of 3.2 seconds per attendee. Because badges are only printed for people who actually arrive, there is no waste from no-shows and no leftover badge packs to dispose of after the event.
How fast does Canapii check in and print event badges?
Canapii checks in an attendee and prints their badge in an average of 3.2 seconds. The platform processes over 5,000 check-ins per hour across kiosks and staffed desks, so even large-scale conferences can clear arrivals without queues forming at the door.
What check-in methods does Canapii support?
Canapii supports three check-in methods at every kiosk and staffed desk: QR code scanning for sub-second identification, name search with auto-complete for attendees without their code, and face match for hands-free contactless check-in. All three modes run on the same hardware with no separate setup required.
Can badge designs be customised per attendee type?
Yes. Canapii's drag-and-drop badge designer supports fully custom layouts with dynamic fields including name, company, role, session tracks, and QR codes. Distinct designs can be created per attendee type: VIP, speaker, staff, or any custom type. Multiple badge sizes are supported per event, and designs can be updated live even mid-event without stopping check-in.
How are walk-ins and on-site registrations handled?
Walk-ins register and receive a printed badge on the spot at any kiosk or staffed desk. No pre-printed lists are needed and there is no manual lookup process. The moment registration is complete, the badge prints automatically, so the walk-in experience is as fast as a pre-registered attendee arrival.
Are Canapii event badges sustainable?
Yes. Because Canapii prints badges on demand at check-in, only attendees who actually arrive receive a badge. This eliminates the waste created by pre-printed badge packs, which typically account for 15 to 30 percent of printed badges at large events due to no-shows. There are no badge packs to ship, store, or send to landfill after the event.
Can we use our own printers and hardware?
Yes. Canapii is compatible with standard badge and label printers and runs on tablets, laptops, and dedicated kiosk units. Organisers can use purpose-built Canapii hardware or bring their own. Custom hardware configurations are fully supported for enterprise events, and the software includes offline mode with automatic data sync on reconnection.
Does Canapii check-in work without internet?
Yes. Canapii supports offline mode with 4G/5G redundancy so check-in and badge printing continue running regardless of venue Wi-Fi reliability. Check-in data syncs automatically across every kiosk and staffed desk when the connection is restored, so no arrivals are lost or delayed.
Can I monitor all check-in stations from one dashboard?
Yes. A single real-time dashboard shows the live status and health of every kiosk and staffed desk, including check-in counts, throughput rates, and instant alerts for printer issues, offline stations, or queue build-up. Stations can be configured and updated remotely, with no need to physically visit each one during the event.
Ready to eliminate the queue?
See how Canapii handles check-in and badge printing for thousands of attendees - without breaking a sweat.