Canapii Seating
From ballrooms to boardrooms - every seat assigned.
Drag, drop, done - seating layouts in minutes
Build floor plans with an intuitive drag-and-drop layout builder. Choose from rounds, rectangles, theatre rows, and custom table shapes. Start from a room template or design from scratch.
- Drag-and-drop layout builder with snap-to-grid
- Round, rectangular, U-shape, and custom table types
- Pre-built room templates for common venue setups
- Zoom, pan, and full-screen editing
Auto-assign by company, role, dietary needs, or custom criteria
Let the platform do the heavy lifting. Auto-assign attendees to seats based on the criteria that matter - company groupings, seniority, dietary requirements, accessibility needs, or any custom field. VIP placement is always one click away.
- Rule-based auto-assignment engine
- VIP and priority placement controls
- Dietary and accessibility-aware seating
- Manual override with drag-and-drop reassignment
Syncs with check-in - see who’s arrived, who’s seated
Seat assignments update live as attendees check in. See availability at a glance, reassign on the fly, and keep your front-of-house team in sync without a single radio call.
- Live availability map synced with check-in
- Instant seat reassignment from any device
- Colour-coded status: assigned, checked-in, empty
- Multi-user editing with conflict prevention
Seating charts, table cards, and attendee lists - ready to print
Generate print-ready seating charts, individual table cards with guest names, and full attendee lists filtered by table, group, or custom criteria. Export as PDF or share a live link with your venue team.
- PDF export for seating charts and table cards
- Filtered attendee lists by table or group
- Shareable live links for venue and catering teams
- Branded output with your event logo and colours
Frequently asked questions
How does Canapii Seating work?
You build floor plans with an intuitive drag-and-drop layout builder, choosing from rounds, rectangles, theatre rows, U-shapes, and custom table shapes. Start from a pre-built room template or design from scratch, with snap-to-grid placement, zoom, pan, and full-screen editing.
Can seats be assigned automatically?
Yes. A rule-based auto-assignment engine places attendees by the criteria that matter - company groupings, seniority, dietary requirements, accessibility needs, or any custom field. VIP and priority placement is one click away, and you can always override manually with drag-and-drop reassignment.
Does Canapii Seating sync with check-in?
Yes. Seat assignments update live as attendees check in, with a colour-coded availability map showing assigned, checked-in, and empty seats. You can reassign on the fly from any device while multi-user editing prevents conflicts.
Can I print or export seating charts?
Yes. You can generate print-ready seating charts, individual table cards with guest names, and filtered attendee lists by table or group. Export as PDF or share a live link with your venue and catering teams, with branded output using your event logo and colours.
Is there a limit on event or venue size?
Canapii Seating supports events of any size, from boardrooms to ballrooms. Pre-built room templates cover common venue setups, and you can design fully custom layouts when needed.
Can I try Canapii Seating for free?
Yes. You can set up your first floor plan in minutes on Canapii's free plan with no credit card required.
Ready to plan your next seating layout?
Set up your first floor plan in minutes. No credit card required.